Online Board Meetings Benefits
Teleconference meetings are becoming more commonplace as businesses are adjusting to working from home after the pandemic. Meetings via teleconferencing are useful however, there are some issues to be considered.
Reduction in engagement: Using remote communication can be a bit daunting for some attendees who aren’t used to communicating online, leading to decreased participation in the meeting. This can impede board progress and disrupt the agenda of the company.
It can be difficult to comprehend virtual boardroom software the body language and facial expressions during a discussion online that can lead to miscommunications. A lack of eye contact could cause directors to feel less at ease and less attentive. This is not a good thing for the boardroom.
Using the board portal can aid in addressing these issues. For instance the use of a board management software with a secure video conference feature makes it simple to record meetings and keep important documents in one location. Directors can access their documents and minutes from any device at any time.
It is also a good idea to ensure the meeting environment is clean and distraction-free. The meeting should not be held during mealtimes and everyone is encouraged to turn off their phones when not speaking in order to reduce background noise. The chair should be able to see the attendees and guide participants to only use their microphones if they are required.
